Most businesses underestimate the amount they spend each year on printing; in fact, The Gartner Group estimate businesses spend between 1-3% of their annual revenue on printing.
The good news is printing doesn’t have to be expensive, and by simply implementing these processes you can save big.
Consider a Managed Print Service
Many business owners are unaware of how much printing they’re carrying out, but by appointing a MPS provider, they’ll be able to advise on how to control your printing practices and as a result, reduce costs. In fact, here at Elite Office Solutions, we’ve helped our customers reduce their printing expenditure by over 50% on average. We monitor and maintain your printing processes for maximum efficiency and productivity.
Print in black and white
Unless you’re printing a professional document that requires a high quality finish, consider printing your documents in black and white. It’s a no-brainer when you factor in that the cost for printing in colour can be as much as 10 times more than printing in black and white!
Double side documents
Nearly every printer these days has a Duplex setting which enables you to print documents on both sides of the paper. Whilst it’s not suitable for all document types, like letters, it is a simple and effective way of saving money. If it’s used for most documents, your paper usage will be cut by almost 50%!
Consider your font
Believe it or not, the font you’re using will have an impact on how much ink and toner is used in production. Century Gothic and Times New Roman are known for being incredibly cost-effective fonts. Avoid printing ‘bold’ fonts which are notorious for being ink-thirsty.
Maintain your printer
Like with most electronic devices, continual maintenance is the backbone of product efficiency, and the same goes for your printer. By arranging an annual printer service, the technician will give your printer a full checkover to ensure it’s in good working order and can highlight / replace any components which could be at risk of causing your printer to breakdown.
Try draft mode
Most contemporary printers will have a draft or economy mode; which is ideal for printing low-quality documents in an incredibly cost-effective way. This change of setting will not only speed up the print process, but will reduce the amount of ink or toner used in production, thus saving you more money.
Combining all of the above tips, over time, will reduce your printing expenditure – we guarantee it - allowing you to focus your business’ finances where they’re needed most. If you’re concerned your printing is costing more than it should, speak to our team today on 01962 864332 for a free consultation.